Stall terms and conditions

1 Stalls can trade from 12:00 noon to 5:00 pm on Sunday 24 May 2026. You can arrive and set up on the Green from 9.45am, anything different MUST be agreed with the organisers in advance. 

2 It is intended that stalls at the Classic Car show will only be selling local produce, local crafts, art, vintage  and classic car related goods, the organisers reserve the right to refuse bookings.

3 Standard pitches are 3x3m. Extra frontage is charged per meter. If the correct size is not booked you may not be able to use the allocated pitch. Charges are for pitch only, you will be expected to provide your own table/gazebo as required. Please note the show is held on a village green and there is no electricity or water supply available.

4 Booking for the Classic Car Show does not guarantee acceptance. Priority will be given to stallholders whose business is based closest to Haslemere and to ensure there is a good variety of stalls. 

5 Full payment must be received when your booking is confirmed. If payment is not received when requested your application will not be processed. Booking fees are not refundable. The earlybird rate is only available if the full stall fee is paid before 14 March 2026. 

6 If you are uncertain about any rule or whether any product meets the Classic Car Show criteria, please ring James Ewing 07802 347727 or email hccs@jamesewing.co.uk for clarification. You are responsible for meeting all environmental health and trading standards legislation (eg labelling and business name information) and that you have any required liciences.

7 You must supply all documentation requested to the HCCS H&S email address supplied in your acceptance email. Documentation must be in date on the show day on 24 May 2026.

8 Waverley’s Environmental Health team will be passed a list of producers attending the show. They may contact you or your local environmental health office to confirm you are following the appropriate health and safety standards for high-risk products. If you have any queries please ring Waverley’s Environmental Health Office on 01483 523479.

9 All rubbish must be removed by stallholders before the end of the evening or a charge of £100 will be levied.  

10 The organisers reserve the right to cancel the event if extreme weather conditions persist or other unforeseen circumstances mean the running of the event would not be safe or appropriate. In these circumstances fees will not be refundable and by submitting this booking you accept these terms.

11 Depending on any Covid regulations, introduced before the event, the organisers reserve the right to change the format or to cancel, if social distancing makes the event impossible to run. 

12 In order to ensure that we can communicate with you, your details will be held on a database. You can write and request that your details are removed at any time. Should you have any questions on any section of this form or have a query not covered here please do not hesitate to contact us. We will not disclose your details to third parties and will only communicate with you in relation to the event.

13 Your booking will be confirmed by email. If you don’t have online access please send a SAE with your application. Final instructions and a map showing your stall position will be emailed to you in the week before the event.

14 Entries close on Friday 1 May 2026